Privacy Policy

Last updated: July 2026

NavLog ("we", "our", "the app") is a flight logbook application for pilots. This Privacy Policy explains what information we collect, how we use it, and your choices regarding that information.

Information We Collect

Account information: When you create a NavLog account, we collect your email address and a password (stored securely, never in plain text).

Flight log data: We store the flight information you enter, including flight hours, aircraft details, dates, and related logbook entries you choose to record.

Historical hours: If you enter historical flight hours from before using NavLog, we store this information to display accurate combined totals in your exports.

Subscription and payment information: If you purchase a paid subscription, payment is processed by a third-party payment processor. We do not store your full payment card details ourselves.

Job search data: If you use the AI-powered job search feature, your search parameters (such as region and job type) are sent to an AI service to generate results. We do not use this feature to build a profile of you beyond providing search results.

Device and usage information: We may collect basic technical information (such as device type and app version) to help diagnose issues and improve the app.

Photos and documents: Photos, PDFs and documents you attach in the app remain stored locally on your device and are never uploaded to our servers. The only exception is a document you explicitly submit to an AI feature (for example a logbook page, roster or certificate) — it is processed solely to provide that feature and is not stored as part of your cloud profile (see "Third-party AI services" below).

How We Use Your Information

• To provide and maintain your flight logbook and account
• To generate PDF exports of your flight records
• To process subscription payments
• To provide AI-assisted job search results
• To communicate with you about your account (e.g., password resets)
• To improve app stability and performance

Data Sharing

We do not sell your personal data. We share data only with:

• Our database and hosting providers, to store and serve your data
• Our payment processor, to handle subscription billing
• AI service providers (OpenAI, Google and Anthropic), solely to process AI requests you initiate and only with your explicit consent — see "Third-party AI services" below

Third-party AI services

Some NavLog features are powered by third-party artificial-intelligence providers. We only use them with your explicit permission: the first time you open an AI feature, the app shows a consent screen and nothing is sent until you tap "Allow AI features". You can withdraw your consent at any time in Settings → AI Data Sharing; AI features then stop working while the rest of the app continues normally. If we add a new AI provider, the app asks for your permission again with the updated list.

Who receives the data: OpenAI, Google (Gemini) and Anthropic (Claude). Your data is sent through the NavLog server — never directly from your device — and only when you actively use an AI feature. Audio is sent for transcription only and is not stored.

What is sent, per feature:

• AI Job Scan & Career Advisor: the career details you enter (flight hours, type ratings, certificates, preferred region)
• Interview Prep: your interview setup and practice answers, typed or spoken (voice recordings)
• AI CV Builder: the CV details you enter and certificate photos or documents you scan
• Crew Translator: the text you type, voice recordings you make and photos you translate
• AI Logbook Import: the logbook pages, PDFs or photos you upload for reading
• Roster Import: the roster files, screenshots or pasted text you submit
• Pay & Overtime Rules: the pay-rules text and payslip or roster content you provide
• Training AI Assistant: the typed notes, handwriting drawings and voice recordings of the training session or course you choose, plus questions you type or speak (audio is sent for transcription only and is not stored)

Why: solely to provide the feature you asked for. NavLog does not use this data for advertising, does not sell it, and does not use it to build a profile of you. The AI providers process it as our service providers in order to return the result to you.

Data Storage and Security

Your data is stored on secure cloud infrastructure. We take reasonable technical measures to protect your information, including encrypted password storage.

Your Choices

You may update your account information at any time within the app.

Account deletion: You can permanently delete your account and all associated personal data directly in the app at any time — go to Settings → Delete Account. Deletion is immediate and irreversible: it removes your account record, cloud-stored flight logs, and all related personal data from our servers. No email or support request is required. Purchase records required for financial and tax audit are retained as legally required; these contain app-store transaction identifiers only, not profile data. If you no longer have the app installed, you can request deletion online at our Account & Data Deletion page, or contact us using the details below.

Children's Privacy

NavLog is intended for use by pilots and aviation professionals and is not directed at children under 13.

Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be reflected by an updated "Last updated" date above.

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Terms of Service

Last updated: July 2026

These Terms of Service ("Terms") govern your use of the NavLog mobile application ("the app", "NavLog", "we", "our"). By creating an account or using the app you agree to these Terms. If you do not agree, please do not use NavLog.

1. The Service

NavLog is a flight logbook and aviation reference application for pilots and cabin crew. It provides flight logging, duty and rest calculations, weather and NOTAM references, exports, and related tools.

2. Not an Official Source

All calculations, weather, NOTAM and reference information in NavLog are provided for reference only. They do not replace your airline's operations manual, official flight documentation, dispatch releases, or civil aviation authority regulations. You remain solely responsible for verifying legality, currency, and operational decisions with official sources.

3. Your Account

• You must provide accurate information when creating an account and keep your credentials secure.
• You are responsible for all activity that occurs under your account.
• You must be at least 13 years old to use NavLog; the app is intended for aviation professionals.

4. Subscriptions and Purchases

• NavLog offers free features and optional paid subscriptions ("PRO") and consumable purchases (such as AI tokens).
• Purchases are processed by the app store (Google Play / Apple App Store) under their billing terms. Prices may change with notice through the store.
• Subscriptions renew automatically unless cancelled in your store account settings before the renewal date.
• Refunds are handled according to the applicable app store's refund policy.

5. Your Data

• You retain ownership of the flight records and content you enter into NavLog.
• Free accounts store data locally on your device; PRO accounts may additionally sync structured logbook data to our cloud servers.
• Photos, PDFs and documents you attach remain stored locally on your device and are never uploaded to our servers.
• You are responsible for maintaining backups using the in-app backup tools.

How we handle personal data is described in the Privacy Policy above.

6. Acceptable Use

• Do not use the app for any unlawful purpose or to falsify flight records.
• Do not attempt to reverse engineer, disrupt, or gain unauthorised access to the service or other users' data.
• Do not abuse AI-powered features (e.g., automated bulk requests).

7. Intellectual Property

The NavLog name, logo, design and software are our intellectual property. You receive a personal, non-transferable licence to use the app; no other rights are granted.

8. Disclaimer of Warranties

NavLog is provided "as is" and "as available" without warranties of any kind, express or implied. We do not warrant that the app will be uninterrupted, error-free, or that data displayed (including weather, NOTAMs and duty calculations) is complete or accurate.

9. Limitation of Liability

To the maximum extent permitted by law, NavLog and its developer shall not be liable for any indirect, incidental, special or consequential damages, or for any operational, regulatory or career consequences arising from reliance on information in the app.

10. Termination

You may stop using NavLog and permanently delete your account at any time directly in the app (Settings → Delete Account). We may suspend or terminate accounts that violate these Terms.

11. Changes to These Terms

We may update these Terms from time to time. Material changes will be reflected by an updated "Last updated" date above. Continued use of the app after changes constitutes acceptance.

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